VALLEY VIEW UNIVERSITY

REQUEST FOR PROPOSALS

FOR

SELECTION OF FIRMS TO SUPPLY GOODS AND SERVICES

FOR THE 2022/2023 ACADEMIC YEAR

1.    BACKGROUND

Valley View University is a private chartered Christian University in Ghana, established by the Seventh-day Adventist Church. The University has been in operation since 1979 and was granted a charter from the government of Ghana to award her own degrees in 2006. The University serves students from all over the world.  It admits qualified students regardless of their religious background, provided such students accept the Christian principles and lifestyle which forms the basis for the University’s operations. The University operates from three (3) Campuses with Oyibi, Accra as the main Campus. Techiman and Kumasi are extension campuses.

2.    CONTEXT

The University is inviting registered Firms in Ghana who specialise in the sale of goods (food and consumables) to sell to the University Food Services Department through our Procurement Department for our three Campuses. The suggested goods and the anticipated quantities are listed in Table 1 below.

Table 1

3.    THE REQUEST FOR PROPOSAL PROCESS

The process for the selection of firms shall be as follows: 

1.       Qualification Requirements

a.        Applicable to only Ghanaian registered firms.

2.       The invitation for Request for Proposal is open to all eligible firms who meet the following requirements:

a.        Provide a company profile with organisational chart listing the Board of Directors and beneficial ownership.

b.        A brief vision of the firm for delivering the objectives of the project.

c.         Valid Certificate of Registration or Incorporation and Commencement of Business of Firm with evidence of renewal or re-registration at the Registrar General’s Department.

d.        Valid Tax Clearance Certificate (valid up to date of Submission).

e.        VAT Registration Certificate.

f.           Valid SSNIT Clearance Certificate (valid up to date of submission).

g.        Evidence of registration with Public Procurement Authority.

h.        Relevant Experience of Firm in the supply of similar products (Evidence should be provided)

i.            Provide Audited Accounts for the last three (3) years (from 2020-2022) and in addition may provide a letter of comfort from a Bank.

To qualify for consideration, it is mandatory that companies submit the above requirements with their document. Failure will constitute grounds for rejection. Firms will be selected in accordance with the procedures set out in the Public Procurement Act, 2003 (Act 663), as amended by Act 914, of the Republic of Ghana.

4.    ENQUIRIES:

Should you require any further clarifications, please contact the Procurement Office of Valley View University through the following numbers:

Contact Number: 030 700 1767

Email:            This email address is being protected from spambots. You need JavaScript enabled to view it.

5.    METHOD OF SUBMISSION OF PROPOSALS:

Clearly mark your proposal in an envelope and submit together with three (3) copies. Your proposal must be deposited in the Tender Box at the address stated below on or before 9:00 am on Wednesday, 5^th April 2023.

6.    ADDRESS FOR THE SUBMISSION OF PROPOSALS:

The Registrar

Valley View University

Oyibi, Dodowa Rd.

Accra Ghana.

NB: Valley View University is not committed contractually in any way to those applicants whose applications are not accepted. The issuing of this Request for Proposal does not in any way commit or otherwise oblige the University beyond the agreement that will be reached.

REGISTRAR